Human Resources Coordinator (6-Month Term)

The HR Coordinator will provide administrative and coordination support to the HR department. This position involves handling employee records, recruitment coordination, onboarding, benefits administration, HR reporting, and other HR functions. The HR Coordinator is a key point of contact for employees and ensures HR procedures and policies are efficiently executed. This is a great opportunity to build hands-on experience across all aspects of HR while covering a defined 6-month term.

Reports To: Human Resources Manager

Term: This is a 6-month term position, with the possibility of extension based on business needs.

Key Responsibilities:

Recruitment & Onboarding

• Assist with job postings on job boards and the company website, including posting and refreshing requisitions across various platforms
• Respond to interested applicants promptly using established email templates; screen resumes to determine eligibility (e.g., Canadian residency and work authorization); schedule interviews and communicate with candidates.
• Route qualified applicants to the appropriate hiring manager and assist with conducting interviews as required.
• Coordinate pre-employment checks (e.g., background checks, references) and support the hiring process.
• Assist with the onboarding process for new hires, including preparing orientation materials, setting up workstations, and ensuring all required documentation is completed.
• Introduce new hires to company policies and culture.

Documentation & Records

• Provide administrative support to the HR team, including scheduling meetings, maintaining HR files, and preparing HR documentation.
• Maintain and update employee records in the HRIS (Human Resources Information System) or other databases.
• Prepare and distribute HR-related correspondence and forms, including offer letters, employee verification letters, appointment letters, employee agreements, performance review forms, and HR policies.
• Ensure employee files are maintained in an organized and confidential manner, and that HR records are compliant with relevant legal and company standards.
• Update employee information, including changes to status, contact details, and benefits.

Compensation & Benefits

• Assist with the enrollment and administration of employee benefits, including health insurance, retirement plans, and wellness programs.
• Answer employee questions related to benefits programs and assist in resolving issues.
• Assist in the preparation of payroll by ensuring accurate and timely data entry of employee hours, leaves, and deductions; verify attendance and leave records to ensure correct payroll processing.

Reporting & Spreadsheets

• Create and maintain Excel spreadsheets
• Generate and run HR reports as needed,
• Build comparison spreadsheets for survey results, cost analysis, or other HR initiatives as requested.
• Track and report on HR projects or initiatives as requested by management.

Training & Development

• Assist with organizing employee training sessions, seminars, and workshops; help prepare training materials and coordinate logistics.
• Maintain training records and track employee progress.
• Assist with building training & development programs as requested.

Employee Relations & Compliance

• Act as a point of contact for employees regarding HR policies, procedures, and day-to-day HR queries.
• Help maintain a positive employee relations environment by assisting with conflict resolution or referring employees to appropriate resources.
• Assist with maintaining compliance with provincial and federal labour laws and regulations, and support the HR team in implementing company policies and procedures to ensure consistency and legal compliance.

Other Duties

• Participate in committees as assigned
• Represent RFNOW Inc. at career and job fairs as required.
• Assist with order inquiries and related coordination tasks as assigned
• Perform other duties as assigned, including gathering information and contacting employees on HR-related matters.

Qualifications:

• Post-secondary education in Human Resources, Business Administration, or a related field preferred.
• 2-3 years of experience in an HR or administrative support role preferred.
• CPHR designation, or working towards this certification, is an asset.
• Familiarity with ADP or other HRIS system software is beneficial.
• Strong organizational and time-management skills, with the ability to work independently and manage competing priorities.
• Ability to maintain confidentiality and handle sensitive information with discretion is paramount.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Confidence and the ability to develop relationships with employees at all levels.
• Ability to work efficiently and collaboratively in a fast-paced environment.
• Detail-oriented and able to handle multiple tasks simultaneously.
• Previous HR experience in telecommunications, construction, or a similar industry is an asset.

Job Details:

• This is a 6-month term position, primarily based in our head office in Virden, MB, with some opportunity to work from home.
• Hours of work generally fall between 8:00am to 5:00pm, Monday to Friday, with some overtime required.

RFNOW Inc. offers competitive salary packages, an incredible work environment, and career advancement opportunities.

If interested, please apply online by visiting www.rfnow.com/careers.

RFNOW Inc. is an equal opportunity employer. We welcome applications from people from all backgrounds and capabilities. Applicants are welcome to request necessary accommodations throughout our employment process.

About RFNOW Inc.

RFNOW Inc. is a successful, dynamic organization with opportunities to grow and specialize in a number of areas within the field of technology and construction including broadband wireless communication, fibre optics, network architecture/maintenance, directional drilling, cable plowing, line locating, tower building, residential and commercial service connections, and heavy equipment operation and maintenance. Learn more at www.rfnow.com