Purpose of Position

The Procurement and Accounting Specialist administers the Brandon School Division’s procurement processes to ensure compliance with the Division administrative procedures, applicable legislation, and best procurement practices. The position also provides accounting support, ERP systems training, and technical assistance to Division staff, while assisting with financial reporting, budget preparation, year-end activities, and other initiatives within the Office of the Secretary-Treasurer. This role supports the effective delivery of procurement, accounting, and administrative services across the Division.

Duties and Responsibilities

Reporting to the Assistant Secretary-Treasurer, the Procurement and Accounting Specialist coordinates the Division’s procurement activities and provides accounting and administrative support to the Office of the Secretary-Treasurer.

Key responsibilities include:

• Coordinate the Division’s competitive procurement processes, including tenders, quotes, Requests for Proposal (RFPs), and Requests for Information (RFIs), ensuring compliance with legislation, Division procedures, and procurement best practices.
• Prepare procurement specifications, evaluation criteria, bid summaries, Board reports, and contract documentation.
• Review and process purchase requisitions and purchase orders while ensuring compliance with purchasing procedures and financial controls.
• Maintain procurement catalogues and vendor information within the ERP system.
• Monitor procurement activities, resolve purchasing, invoicing, delivery, and supplier issues, and recommend process improvements and cost-saving opportunities.
• Negotiate and administer purchasing contracts and communicate procurement results with vendors and internal stakeholders.
• Administer the Division’s corporate credit card.
• Provide ERP purchasing and accounting training and technical support to school and department staff.
• Assist schools and departments with general ledger coding, purchasing procedures, and financial inquiries.
• Assist with financial reporting, budget preparation, year-end processes, internal and external audits, inventory management, and other accounting functions.
• Prepare correspondence, reports, presentations, and other documentation for the Office of the Secretary-Treasurer.
• Provide administrative support to the Assistant Secretary-Treasurer and collaborate with Finance staff on special projects and departmental initiatives.

Required Qualifications

• Bachelor’s Degree or Diploma in Business Administration or a relevant field.
• Minimum three (3) years of experience in procurement and accounting.
• Demonstrated knowledge of procurement principles, tendering processes, and contract administration.
• Experience using ERP financial systems and proficiency in Microsoft Excel, Word, and Outlook.
• Experience preparing and analyzing tenders, quotes, RFIs, and RFPs.
• Strong analytical, organizational, problem-solving skills, and time management skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and collaboratively while building positive working relationships with staff, vendors, and stakeholders.

Preferred Qualifications

• Supply Chain Management Diploma or equivalent
• Experience in school division or public sector procurement and accounting.
• Working knowledge of relevant regulatory requirements surrounding procurement and supply chain including MERX, NAFTA.
• Experience delivering user training or technical support.

Your cover letter must clearly indicate how you meet the required qualifications.